Group Protection Guide

1. Overview

This feature will allow Graphus customers to provide email protection to a subset of users in an organization.
Graphus by default provides protection to all users in the organization. However, in this scenario, customers choose a subset of users, add them to a group in Office 365 or G Suite, configure that group in the Graphus portal under the settings section. Graphus will then provide protection to this subset of users only.

2. Prerequisites

Permission to create a Group in Office365 or G Suite.

3. Setup

    1. Depending on the type of email provider you have, create a group as follows:
      • Create Group in Office 365

Follow the below steps to create a group in Office 365 (you can refer to this link for more details to Create Group O365):

          1. Go to the Admin center (https://go.microsoft.com/fwlink/p/?linkid=2052855), expand Groups, and Click Add a group.
          2. On the Choose a group type page, select Office 365 and click Next.
          3. On the Basics page, type a name for the group, and a description (optional). Then click Next.
          4. On the Edit settings page, type a unique email address for the group. On the Owners, choose the name of one or more people who will be designated to manage the group. Then click Next.
          5. After reviewing your settings and making any changes, click Create group.
          6. Click Close.
          7. To add Members to group Office 365, Go to the admin center, refresh the page so your new group appears, and then select the name of the group that you want to add members to.
          8. On the Members tab, select View all and manage members.
          9. Click Add members.
          10. Select the users you want to add, and then click Save.
          11. Click Close.
      • Create Group in G Suite

Follow the below steps to create a group in G Suite (you can refer to this link for more details to Create Group G Suite):

          1. Go to Google Admin console (https://admin.google.com). On the Admin console Home page, go to Groups.
          2. Click Create Group.
          3. Wait a few minutes for your new group to become active.
          4. To add Members to the group, click the link to add members to your new group.
          5. For users or groups, enter the first few characters of their email addresses. When you see the user or group you want, select them.
          6. For service accounts, enter the complete email address.
          7. Repeat the previous step to find more members.
          8. Click Add to group.
    1. Enable Group Protection in Graphus portal

Graphus Admins have to set up the Group Protection feature functionality from the Organization Settings page.

          1. Login to the Graphus portal.
          2. Go to the Settings page (https://cloud.graph.us/settings).
          3. Scroll down to the Group Protection section.
          4. Click the toggle button to ON.
          5. Enter the Group email address that was created in the previous step.
          6. Click Save changes. It may take up to 24 hours for the feature to be enabled.

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    2. Disable Group Protection

Graphus Admin has to navigate to the Organization Settings page to disable this feature.

          1. Go to the Settings page (https://cloud.graph.us/settings).
          2. Click the toggle button to OFF.
          3. Click Save changes. It may take up to 24 hours for the feature to be disabled.

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Once the Group Protection feature is disabled, Graphus will start protecting all users in the Organization.

How does this feature work?

After Group Protection is enabled for an organization, Graphus will start protecting only the list of users in the group. The count of protected users will be reflected on the dashboard page, under the Inbox count for the organization. More details about the protected users can be found on the Accounts page also (https://cloud.graph.us/orgUsers).

Dashboard View

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Office 365 organization Account view

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G Suite organization Account view

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